Humphreys & Associates EVMS Workshop
Reference Materials

Office of Management and Budget (OMB)

OMB Circular A-11, Part 7, Planning, Budgeting, and Acquisition of Capital Assets, is frequently cited in reference to EVM requirements for federal agencies.  The most current requirements can be found in the Supplement to Part 7 (Appendices), the Capital Programming Guide, Supplement to the Office of Management and Budget Circular A-11: Planning, Budgeting and Acquisition of Capital Assets, July 2024.  The entire OMB Circular A-11 Preparation, Submission, and Execution of the Budget (August 2023), including Part 7, can be selected from the list of OMB circulars here:  https://www.whitehouse.gov/omb/information-for-agencies/circulars/.

Federal Acquisition Regulation (FAR)

The home page for the FAR is https://www.acquisition.gov/far/.  The FAR Parts specific to EVM are listed here.  These regulations apply to all federal agencies. 

• FAR PART 34.2 – Earned Value Management System
   
• FAR 52.234-2 – Notice of Earned Value Management System – Pre-Award IBR
   
• FAR 52.234-3 – Notice of Earned Value Management System – Post Award IBR
   
• FAR 52.234-4 – Earned Value Management System (contract clause)

Government Accountability Office (GAO)

The GAO publications include:

• GAO Agile Assessment Guide: Best Practices for Agile Adoption and Implementation, September 2020 edition (publication reference GAO-20-590G).  Chapter 7 discusses earned value management best practices in an Agile environment. 
  The guide can be found here: https://www.gao.gov/products/gao-20-590g

• GAO Cost Estimating and Assessment Guide: Best Practices for Developing and Managing Program Costs, March 2020 edition (publication reference GAO-20-195G).  Chapter 7 includes a discussion on work breakdown structures.  Chapters 17 to 20 discuss earned value management systems.  
  The guide can be found here:  https://www.gao.gov/products/gao-20-195g
   
• GAO Schedule Assessment Guide: Best Practices for Project Schedules, December 2015  (publication reference GAO-16-89G). https://www.gao.gov/products/gao-16-89g

EIA 748-D Standard for Earned Value Management Systems

This document is copyrighted and may not be reproduced without permission.  It can be purchased from SAE International (https://www.sae.org/standards/content/eia748d/). Purchase a single copy for personal use ($120.00) or a site license.

Department of Defense (DoD)

For DoD related standards, instructions, and other acquisition related documents, these items are available on the http:everyspec.com web site.  EVM related items include:

• DoD Risk, Issue, and Opportunity Management Guide for Defense Acquisition Programs, January 2017
   
• MIL-STD-881F, Work Breakdown Structures for Defense Materiel Items, May 2022

Another useful reference for DoD are the Acuisition Guidebooks, an online resource that complements DoD directives and instructions. Acquisition Guides specific to program management include a Guide to DoD PM Business Processes. See https://aaf.dau.edu/guidebooks/.

Acquisition Policy and Innovation (API) Integrated Program Management (IPM) Division

The Office of the Assistant Secretary of Defense Acquisition Policy and Innovation (API) Integrated Program Management (IPM) Division is responsible for EVM Policy. See their website at https://www.acq.osd.mil/asda/dpc/api/ipm/index.html. The following content can be found on this website:

• EVM Central Repository (EVM-CR) – Access the EVM-CR Portal, User Guides, tools, etc.
   
• Integrated Program Management Data and Analysis Report (IPMDAR) – Implementation Guide, Data Item Description (DID), File Format Specifications (FFS) and Data Exchange Instructions (DEI).
   
• Earned Value Management System Interpretation Guide (EVMSIG) – March 2019
   
• Earned Value Management Implementation Guide (EVMIG) – January 2019
   
• Agile and EVM: A Program Manager’s Desk Guide – November 2020

The DOD must also comply with the Defense Federal Acquisition Regulation Supplement (DFARS) (http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html).  DFARS Subparts specific to EVM include:

• DFARS Subpart 234.2 – Earned Value Management System (policy, solicitation provisions, and contract clause)
   
• DFARS Subpart 242.70 – Contractor Business Systems
  • Subpart 242.7000, Contractor Business System Deficiencies
  • Subpart 242.7001, Contract Clause
     
• DFARS Subpart 252 – Solicitation Provisions and Contract Clauses
  • Subpart 252.234-7001, Notice of Earned Value Management System
  • Subpart 252.234-7002, Earned Value Management System (contract clause)
  • Subpart 252.234-7003 Notice of Cost and Software Data Reporting System (CSDR)
  • Subpart 252.234-7004,Cost and Software Data Reporting System (contract clause)

Cost Assessment and Program Evaluation (CAPE)

The Cost Assessment Data Enterprise (CADE) initiative is managed within the Office of the Secretary of Defense (OSD) for Cost Assessment and Program Evaluation (CAPE). The CADE website https://cade.osd.mil/ is a useful resource for Cost and Software Data Reporting (CSDR) policy, latest edition of the DoDM 5000.04 CSDR Manual, and related Data Item Descriptions (DIDs).  It also provides a link to the CADE Portal for delivery of CSDR reports.

Defense Contract Management Agency (DCMA)

The DCMA Earned Value Management System Center web site (https://www.dcma.mil/HQ/EVMS/) provides a list of their current Business Practices (BPs) that discusses how they approach EVMS compliance and surveillance reviews.  The current list of BP’s include:

• BP0 – Earned Value Management Systems (overarching guidance document)
   
• BP1 – EVMS Pre-Award Support
   
• BP2 – EVM System Description Review. 
   
• BP3 – EVMS General Support
   
• BP4 – EVMS Surveillance
   
• BP5 – EVMS Request for Compliance Assessment
   
• BP6 – EVMS Compliance Review

The current revision of the DCMA EVMS Compliance Metrics (DECM) Templates can also be downloaded from this web site.

Data Item Descriptions (DID)

The following is a list of the current EVM related Department of Defense (DoD) DIDs and related forms.  These items are available on the http:everyspec.com web site and/or the ASSIST database (http://quicksearch.dla.mil/). 

• DI-MGMT-81861A – Integrated Program Management Report (IPMR), September 2015.  Note: DI-MGMT-81861 – Integrated Program Management Report (IPMR), June 2012 supersedes the DI-MGMT-81466A (CPR) and DI-MGMT-81650 (IMS) DIDs.
•  
• DI-MGMT-81861B – Integrated Program Management Data and Analysis Report (IPMDAR), March 12, 2020.  Note: DI-MGMT-81861B supersedes the DI-MGMT-81861A (IPMR) DID.
   
• DI-MGMT-81861C – Integrated Program Management Data and Analysis Report (IPMDAR), August 30, 2021.  Note: DI-MGMT-81861C supersedes the DI-MGMT-81861B (IPMR) DID.
   
• DI-MGMT-81468 – Contract Funds Status Report (CFSR), October 1995
   
• DI-MGMT-81334D – Contact Work Breakdown Structure (WBS), May 2011

Department of Energy (DOE)

The DOE Earned Value Management web site includes guides and policy documents (https://www.energy.gov/projectmanagement/earned-value-management).  Note “G” indicates a Guide, “O” indicates an Order.  Current documents include:

• DOE O 413.3B Change 7, Program and Project Management for the Acquisition of Capital Assets, June 2023
   
• DOE G 413.3-7A, Change 2, Risk Management Guide, November 2021
   
• DOE G 413.3-10B, Integrated Project Management Using the Earned Value Management System, April 2022
   
• DOE G 413.3-20, Change Control Management Guide, October 2015
   
• DOE G 413.3-21A, Cost Estimating Guide, June 2018
   
• DOE G 413.3-24 Planning and Scheduling, April 2022
   
• DOE Comprehensive Contractor Project Performance (CPP) Upload Requirements with Data Item Descripition (DID) for Project Assessment and Reporting System (PARS), Version 4, April 2024.  This document includes the DOE Integrated Program Management Report (IPMR) DID as an appendix.  Additional details about the PARS CPP JSON Schema for submitting data electronically can be found here: https://json.pars.doe.gov/ 


• DOE Earned Value Management Systems Compliance Review Standard Operating Procedure (ECRSOP), July 2022
   
• DOE EVMS and Project Analysis Standard Operating Procedure (EPASOP), January 2020
   
• DOE EVMS Gold Card, March 2019

Department of Health and Human Services (HHS)

The home page for the HHS is http://www.hhs.gov/. The HHS Parts specific to EVM are listed here.  These regulations apply to all federal agencies. 

• HHS Part 334 – Major System Acquisition
   
• HHS Subpart 334.2 – Earned Value Management System

Department of Homeland Security (DHS)

The home page for the DHS is http://www.dhs.gov/. The DHS Parts specific to EVM are listed here.  These regulations apply to all federal agencies. 

• DHS Acquisition Manual dated October 2009, updated January 2020
   
• DHS Subchapter 3034.2 – Earned Value Management System

National Aeronautics and Space Administration (NASA)

Topics related to EVM can be found at this web site:  https://www.nasa.gov/evm.  NASA FAR Supplements include Part 1834: Major System Acquisition and Part 1852.234-1 Earned Value Management System (solicitation provision) and 1852.234-2 Earned Value Management System (contract clause) and can be found on the NASA Federal Acquisition Regulation Supplement web site (https://www.acquisition.gov/nfs).

Current documents available under the Regulations/Requirements topic include (“NPR” indicates a NASA Procedural Requirements document):

• NASA EVM Contract Requirements Checklist, April 2023
   
• NPR 7120.5F – NASA Space Flight Program and Project Management Requirements

This web site also includes a set of NASA EVM Handbooks as well as EVM Reporting Guidance and Tools:

• Integrated Baseline Review (IBR) Handbook, December 2023
   
• Work Breakdown Structure Handbook, November 2021
   
• EVM Implementation Handbook, November 2021
   
• EVM P-CAM Reference Guide, November 2021

• NASA IPMDAR Tailoring Supplement, June 2023

National Science Foundation (NSF)

The NSF has published a Research Infrastructure Guide (RIG) dated December 2021 (publication reference NSF 21-107) that addresses earned value management requirements for major facilities and mid-scale projects (see Section 4, Key Management Principles and Requirements for Major Facilities).

The guide can be found here: https://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf21107

NDIA Integrated Program Management Division (IPMD)

The following documents are available on the NDIA IPMD web site Division Guides and Resources page (https://www.ndia.org/divisions/ipmd/division-guides-and-resources).  Available documents include: 

• Earned Value Management Systems Intent Guide (EIA-748-D), August 2018
   
• Earned Value Management System Acceptance Guide, Version 4, January 2023
   
• Earned Value Management Systems Application Guide, Version 4, September 2022
   
• Integrated Baseline Review Guide, Version 4, January 2023
   
• Surveillance Guide, Version 4, October 2021
   
• Planning and Scheduling Excellence Guide (PASEG), Version 5.0, September 2022
   
• Guide to Managing Programs Using Predicitive Measures, Version 2, March 2021
   
• Earned Value Management System Guideline Scalability Guide, Version 2, January 2020
   
• Industry Practice Guide for Integrating Agile and EVM on Programs, Version 1.4, December 2022
   
• NDIA IPMD Master Definitions List for Guides, April 2022
   
• Contracting with Earned Value Management Requirements, September 2022

Papers, Articles, and Apps

The following documents are listed on the H&A EVMS Education Center, Workshop Reference Materials web page and available at the links below. 

• Christensen and Heise, Cost Performance Index Stability, https://www.humphreys-assoc.com/evms/cost-performance-index-stability-ta-a-262.html
   
• Christensen, The Costs and Benefits of the Earned Value Management Process  https://www.humphreys-assoc.com/evms/costs-benefits-earned-value-management-process-ta-a-263.html 
   
• Christensen, Is the CPI-Based EAC a Lower Bound to the Final Cost of Post A-12 Contracts? https://www.humphreys-assoc.com/evms/based-lower-bound-final-cost-post-contracts-ta-a-264.html
   
• Christensen, Is the Cumulative SPI-Based EAC an Upper Bound to the Final Cost of Post A-12 Defense Contracts? https://www.humphreys-assoc.com/evms/cumulative-based-upper-bound-final-cost-post-defense-contracts-ta-a-265.html
   
• Fleming and Koppleman, Sarbanes-Oxley: Does Require Earned Value Management on Projects?
  https://www.humphreys-assoc.com/uploads/commerce/images/pdf/FlemingKopplemanSarbanes-Oxley.pdf

• For a simple EV calculator that will run on a desktop web browser, visit http://www.encore-analytics.com/evcalc.php  To run the EV calculator on a smart phone, visit http://www.encore-analytics.com/evcalc_mobile.php
   
• Undistributed Budget & Management Reserve: The Difference
  https://www.humphreys-assoc.com/evms/difference-between-undistributed-budget-management-reserve-ta-a-59-t-1_15.html
   
• The Effective Use of Management Reserve
  https://www.humphreys-assoc.com/evms/effective-management-reserve-ta-a-60-t-1_15.html