DOE Guide 413.3-20 - Change Control Management, dated 22 October 2015

This Department of Energy (DOE) Guide is for use by all DOE elements. This Guide provides a suggested approach, uniform guidance, and best practices for managing project and contract changes through applying the requirements of DOE O 413.3B, Program and Project Management for the Acquisition of Capital Assets, dated 11-29-2010. DOE programs may establish other methods for managing contracts and project change control more suitable to their types of projects.

DOE Guides are not requirements documents, and the information provided should not be construed as requirements. Guides are part of the DOE Directives Program and provide suggested ways of implementing Orders, Manuals, and other regulatory documents.

The purpose of this guide is to describe effective change control management processes for use in the execution of capital asset projects and their associated contracts. These processes include controlling contract and project changes as integral, synchronized activities over the project lifecycle.

This guide provides a suggested framework for identifying and managing project changes through applying the requirements of DOE O 413.3B, Program and Project Management for the Acquisition of Capital Assets, dated 11-29-2010. It also shows how this framework integrates with contract change management processes in accordance with the Federal Acquisition Regulation (FAR) and the Department of Energy Acquisition Regulation (DEAR).

The guide is for use by all DOE elements and as such attempts to meet the needs of many stakeholders. The Guide is written primarily for use by the Federal Project Director (FPD) contracting officer (CO), and other members of the IPT, in managing the project.

Change control processes and procedures, along with the CCB structure, should be tailored as needed for effective management. Further, the content of this guide generally will not apply to the Office of Science projects. Programs may establish other methods for managing contract and project change control more suitable to their types of projects. These other change control methods and procedures should be clearly stated in the project’s Project Execution Plan (PEP) and/or the Contract Management Plan (CMP), as appropriate. The IPT should have an established, documented change control process to follow.

In this guide where reference is made to contracts it is referring to the DOE Prime Contract, and not prime contractor’s subcontracts, unless otherwise clearly stated.

Other related DOE Office of Project Management Guides can be downloaded from this DOE web site: https://www.directives.doe.gov/guidance#b_start=0&c6=PM+-+Office+of+Project+Management+Oversight+and+Assessments

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