DOE Guide 413.3-10B - Integrated Project Management Using the Earned Value Management System - dated April 20, 2022
This guide assists DOE Federal Project Directors (FPDs) and DOE contractors to integrate earned value management (EVM) into their project management planning, execution, and control processes in compliance with the EIA-748 Standard for Earned Value Management Systems (EVMS). This guide describes the DOE interpretation, application, and implementation of the EIA-748 Standard for EVMS on DOE projects to meet the requirements in DOE Order 413.3B, Program and Project Management for the Acquisition of Capital Assets as well as support the DOE Acquisition System critical decision (CD) process. For capital asset projects, a contractor is required to implement a compliant EVMS before CD-2, prepare for a DOE certification review (CR) of their EVMS before CD-3, and maintain a compliant EVMS for the duration of the project. The contractor should be able to produce schedule and cost baseline as well as performance data they actively use to manage the project. The contractor is required to submit their schedule and cost data electronically to the DOE central repository, the Project Assessment and Reporting System (PARS).
This guide provides the foundation for understanding the regulatory requirements for implementing an EVMS on a DOE project and lists the total project cost thresholds that determine when a contactor is required to implement and maintain a compliant EVMS. It also includes a discussion on scaling an EVMS consistent with the project's size, complexity, work scope, risks, and type of contract.
Section 3, Background, discusses the framework DOE uses to assess EVM systems based on the EIA-748 guidelines and 10 integrated management processes that should be documented in a contractor's set of EVMS policies, procedures, and practices. The DOE expects contractors to have adequate integrated processes in place to create an effective EVMS that support the DOE 13 Integrated Project Management Principles described in Section 6.2. The 10 process areas necessary for an EVMS that DOE identifies expand on the five EIA-748 process areas and include:
- Organizing
- Planning and Scheduling
- Budgeting and Work Authorization
- Accounting Considerations
- Indirect Budget and Cost Management
- Analysis and Management Reporting
- Change Control
- Material Management
- Subcontract Management
- Risk Management
The DOE EVMS implementation requirements and how they approach EVMS certification and surveillance is discussed in Section 6. Section 6.1 covers contracting for EVMS including subcontractor EVMS flow down and reporting requirements. Section 6.2, Integrated Project Management Principles, discusses the 13 principles or expected behavior in detail and are mapped to the EIA-748 guidelines. These principles rely on the EVMS (an integrated system incorporating the 10 process areas discussed in Section 3) to support effective management and decision making. The intent of this section is to describe DOE's requirements or expectations and provide the FPD as well as the contractor with the guidance they need to successfully manage their projects. Section 6.3 discusses EVMS reporting and submitting data to the DOE central repository, PARS.
Section 6.4 covers the EVMS certification process and types of EVMS reviews they conduct including Certification Reviews, Implementation Reviews, Review for Cause, and Surveillance Reviews. These reviews rely on data quality metrics and tests to identify potential issues with a contractor's system. This section briefly discusses contractor self-governance and internal surveillance; DOE expects contractors with active DOE contracts to conduct annual self-surveillance to ensure their EVMS continues to be used in a consistent manner in compliance with their EVM System Description and EIA-748. It also discusses what happens when DOE determines a contractor's EVMS is non-compliant. Depending on the materiality and impact of the issue, DOE documents it with a Corrective Action Request (CAR) or Discrepancy Report (DR). When this happens, the contractor is required to create and execute a Corrective Action Management Plan (CAMP).
Other related DOE Office of Project Management Guides can be downloaded from this DOE web site: https://www.directives.doe.gov/guidance#b_start=0&c6=PM+-+Office+of+Project+Management+Oversight+and+Assessments
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